Resources
Material for the person actually doing the work: a clerk, a parks director, a city manager weighing whether this is worth a line item. Nothing here is gated, and the template is written so a city can use it to solicit proposals from anyone, including our competitors.
- Document package
Government readiness package
Every document a city normally has to ask a vendor for, in one download: a budget justification worksheet, an implementation plan, a plain-language contract terms summary, the RFP template, and the full accessibility conformance report.
One zip, five documents, no form to fill in - Guide
Parks and recreation software for small cities
What a small department should require, why the enterprise recreation suites do not fit a city of 3,000, what it should cost, and what the April 2027 ADA deadline means for a booking page.
Eight requirements, with the reasoning behind each - Guide
Facility reservation software for municipalities
What separates a municipal reservation system from a commercial booking tool: whose account the money lands in, deposits and permits as real workflows, open records and retention, ADA Title II conformance, and how cities actually buy.
Written for the finance and procurement questions - Free template
Facility reservation software RFP template
A complete, vendor-neutral requirements document a city can copy, edit, and issue. Fifty-five numbered requirements across booking, payments, permits, administration, accessibility, and data ownership, plus pricing and evaluation sections.
Word download or plain text. No email required. - Original research
How Georgia cities take park reservations
A survey of all 536 Georgia municipalities: which cities have recreation software, how reservations actually happen without it, and why adoption falls to zero below 1,000 residents. Full method and limits published.
August 2026 - Conformance report
ParksPilot accessibility conformance report
The full WCAG 2.1 A and AA conformance report for the production application, audited August 2026, as a readable page and a PDF. Useful as a reference for what to ask other vendors to produce.
VPAT 2.5, WCAG edition
Something you need that is not here?
If a budget worksheet, a council presentation outline, or a sample rental policy would help, tell us and we will write it. We would rather build the thing a city actually asked for.
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